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Administrative Coordinator

Company: Lee Company
Location: Franklin
Posted on: November 16, 2021

Job Description:

Build What Matters Recognized locally and nationally as a top workplace, at Lee Company our mission is to create a workplace where all employees can thrive professionally and personally. We take the time to invest in our employees, so they can build what matters most to them: a career they love, financial security, a healthy life, a sense of belonging, or a way to give back to the community. If you want competitive pay and benefits, plus an opportunity to realize your dreams and reach your full potential, join our winning team and start building what matters to you. Check out our careers page: Summary of Job: The Facility Management Coordinator provides support to the entire FM2 team. Duties will include Atlas support, general clerical and logistical support and other accounting-related functions. Essential Duties and Responsibilities: ( Include but are not limited to)

Schedule / Workforce Management

  • Scheduling and dispatching technicians through bookings in Atlas
  • Converting cases in Atlas to Work Orders
  • Interact with clients and create cases/work orders for teams to complete work
  • Assist with the training of new team members
  • Reinforce all Lee Company safety messages and protocol with the team
  • Assist with team communication and information management
    Financial Management
    • Assist the Site Supervisors and Operations Managers with the preparation and delivery of client-specific reporting (including diversity spend)
    • Complete monthly forecasting for assigned accounts
    • Assist in the management of the PO process with clients as needed
    • Prepare billings for clients when work orders are completed/closed
    • Assist with regular updates on staffing utilization both internally and externally
    • Assist Operations Manager with monthly financial review Education and Experience:
      • High School Diploma or equivalent, with some college
      • 5 + years of experience Skills and Abilities:
        • High level interpersonal communication skills, both verbal and written
        • Self-Motivated
        • Critical thinking and analytical reasoning
        • Must have initiative, willingness to adapt to tasks as they evolve and attention to detail
        • Ability to work individually and effectively within the group dynamic
        • Committed to a high quality work product
        • Proficient computer skills (MS Office Word, Excel, Pivot Tables, Power Point, Internet and Intranet navigation, Web-based platforms).
        • The applicant must possess proficient knowledge in the following areas: Knowledge of office administration, accounting and ability to communicate well with employees.
        • Ability to multi-task with different, sometimes conflicting events happening at the same time PHYSICAL DEMANDS/WORKING CONDITIONS:The physical activities described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.Individuals in an office-based position will encounter ambient room temperatures, fluorescent lighting, and will be expected to operate traditional office equipment as found in any typical office environment. Individuals may need to sit at a desk or table for long periods of time. An office worker may also be expected to spend long hours in front of a computer screen. A person in this position can be expected to reach over shoulder heights; crouch or stoop below the waist; experience repetitive wrist, hand, or finger movement; occasionally lift up to 25 pounds depending on the position. Lee Company is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate on the basis of race, color, religion, gender, age, national origin, veteran status, disability, genetic information or testing, or family and medical leave.

Keywords: Lee Company, Franklin , Administrative Coordinator, Administration, Clerical , Franklin, Tennessee

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