Administrative Assistant

Company: EnableComp
Location: Franklin
Posted on: June 19, 2022

Job Description:

Our Mission We partner with healthcare providers to maximize reimbursement from complex claims payers by having the best people, processes, products and performance.Our Vision We enable healthcare providers to do what they do best.Position Summary The Administrative Assistant will report directly to the Office Manager and Executive Administrator while interacting with employees at all levels. Must be a poised, polished professional that functions with a high level of integrity, confidentiality and excellence. The Administrative Assistant is responsible for completing routine administrative functions effectively, efficiently, and timely in addition to resolving complex and often confidential administrative issues. This position will also assist with daily office functions to ensure company efficiency meets organizational standards. Key Responsibilities

• Inputs and submits expenses for VP's and above in the company's travel and expense management system.
• Proactively manages executive calendars to accommodate shifting priorities and independently schedule business meetings, lunches/dinners, events, etc.
• Arranges travel plans and compiles itineraries and documents for travel-related meetings.
• Coordinates the use of all meeting rooms and manages calendars accordingly.
• Maintains organization and resources for meeting rooms.
• Assists with the planning, scheduling and execution of events and celebrations.
• Ensure Office(s) are always clean and organized
• Orders and stocks office supplies.
• Receive all visitors and guests following office procedures and determine access to be given.
• Build relationships with peers and other stakeholders (internal and external).
• Assist with incoming mail review and distribution process.
• Receive, date stamp, distribute and/or scan daily postal mail.
• Verify and sign for all parcel deliveries and notify addressed recipient.
• Answering and directing all main line calls and faxes to the appropriate recipient.
• Manages voicemails, research call details and directs to appropriate recipient.
• Assist with voice-messaging notification for Employees regarding office hour delays or closures.
• Responsible for setting up and breaking down meetings spaces, including training room.
• Handles new hire set up and termination process to prepare or unfurnish workstations, etc.
• Maintain discretion and confidentiality surrounding assigned projects and documents.
• Assists with office maintenance and janitorial as needed.
• Assists Office Manager/Executive Administrator as needed with special projects as assigned.
• Run office errands as needed.
• Other duties as required which are reasonably withing scope of the activities enumerated above.Requirements and Qualifications
  • High School Diploma or GED.
  • 1-2 years of experience working in customer service, administrative support or similar role.
  • Prior experience working in an office environment preferred.
  • Able to work Monday-Friday. Must be flexible to work earlier or later as required.
  • Excellent verbal and written communication.
  • Equivalent combination of education and experience will be considered.
  • Timely and regular attendance.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Special Considerations and Prerequisites
    • Practices and adheres to EnableComp's Core Values, Vision and Mission.
    • Poised, polished professional that functions with a high level of integrity, confidentiality and excellence.
    • Handles high pressure situations appropriately and exercises extreme judgement when handling confidential matters.
    • Enjoys working in a fast-paced environment.
    • Demonstrated propensity to take initiative.
    • Strong follow through and customer service orientation.
    • Highly detail-oriented and must be able to manage conflicting priorities, while being extremely adaptable and flexible.
    • Excellent interpersonal skills in addition to superior written and verbal communication skills.
    • General office environment must be able to lift 20 pounds.

Keywords: EnableComp, Franklin , Administrative Assistant, Administration, Clerical , Franklin, Tennessee