Administrative Services Assistant - Finance & Logistics
Company: STI
Location: Nashville
Posted on: April 1, 2026
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Job Description:
Job Title: Administrative Services Assistant - Finance &
Logistics Location: Nashville, TN Duration: 24 Months 8am to 4.30pm
Person will report in person to work four days a week at 279D
Stewarts Ferry Pike, Nashville, TN. One day a week they'll get to
work from home. Position comes with laptop computer and mobile
phone. Position requires some travel at agency expense. Title: ASA
of Finance & Logistics Department: Tennessee Corrections Institute
Administration and Budget Division Job Overview: We are seeking a
dedicated ASA of Finance & Logistics to support our Director of
Administration and Budget Director. This role is crucial for
managing TCI’s financial operations, including grants, expenses,
invoicing, and vendor management. The ideal candidate will be
detail-oriented, adept at financial reporting, and capable of
multitasking in a dynamic environment. Responsibilities: Grant
Management: Assist with the administration of TCI's grant program,
including reviewing applications, editing, preparing contracts,
routing for signatures, and tracking progress in our database.
Process reimbursement invoices and annual reports. (No grant
writing expected.) Financial Tracking and Reporting: Maintain
accurate records of agency expenses, conduct audits, and provide
monthly summary reports to management. Invoice Processing: Support
the Budget Director by processing invoices and auditing financial
records to ensure accuracy. Expenditure Reporting: Manage and
maintain an annual county-by-county expenditure report to track and
analyze financial data. Vendor Management: Assist the Event
Coordinator with vendor communications, invoice creation, payment
tracking, and deposit making. Inventory Coordination: Oversee
agency inventory at the central office and coordinate inventory
management at East and West offices. Executive Assistance: Function
as the executive assistant to the Director of Administration,
managing administrative tasks and supporting day-to-day operations.
Qualifications: Bachelor’s degree in Finance, Accounting, Business
Administration, or a related field preferred, but not necessary if
candidate has at least 5 years of experience handling the
responsibilities above. Proven experience in financial management,
grants management, or a similar role. Strong proficiency in
financial software and Microsoft Office Suite, particularly Excel.
Excellent organizational, time management, and analytical skills.
Strong communication skills and the ability to handle multiple
tasks simultaneously in a fast-paced environment. Experience in
public administration or working with government agencies is highly
advantageous. Job Type: Full Time Expected Hours: 40 per week
Benefits: Flexible schedule Schedule: 8-hour shift Work Location:
This position involves a hybrid of remote and on-site work.
Specific work locations include the agency's central office and
occasional visits to East and West offices. Hybrid schedule = 4
days in office and 1 day at home each week. Agency Home Office:
Nashville, Tennessee
Keywords: STI, Franklin , Administrative Services Assistant - Finance & Logistics, Administration, Clerical , Nashville, Tennessee
