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Administrative Assistant

Company: IDEMIA
Location: Franklin
Posted on: April 17, 2019

Job Description:

Job Description

IDEMIA, a leading provider of identity solutions for its military, intelligence, civilian, Federal, state, local, and commercial customers, is currently seeking a Partner Search Support Analyst to join our team.

The Administrative Assistant for the Partner Search team is responsible for providing project support to the Partner Procurement Team in their daily activities. The Administrative Assistant will be responsible for supporting various tasks such as monitoring and updating partner search schedules, assisting with contracts, record keeping and maintenance, providing support for process improvement initiatives, and tracking and reporting critical team data. The Administrative Assistant will work in coordination with the Partner Search and Administration Managers to provide search and onboarding assistance for new Partners and contract and administrative assistance for existing Partners.



Essential Job Functions (includes but is not limited to):

* Maintain and update project schedules and project related documents

* Conduct research and profile existing and prospective new Partners, in coordination with the Partner Search Managers

* Update and maintain Partner records and tracking spreadsheets

* Support various Partner onboarding tasks

* Research and analyze data related to Partner Procurement projects and tasks

* Audit contract packages

* Maintain Partner files

* Assist with Partner communication

* Support updating and maintaining reports

Note: In addition to the Essential Functions, also performs similar work-related duties as assigned.



Knowledge, Skills and Abilities:

* High level competency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook)

* Ability to support and organize project activities and work across multiple departments of the organization

* Excellent verbal and written communication skills

* Excellent time management, analytical and decision-making skills

* Attention to detail.

* Exercises judgment within defined procedures and practices to determine appropriate action

* High degree of professionalism, detail oriented, thorough and efficient

* Ability to work in a fast-paced environment

* High level of self-motivation and energy

* Ability to read, write and interpret contracts, specifications and regulations



Qualifications, Education and Experience:

* Associate s Degree in Business or Office Administration with three years of project coordination experience, or a combination of education and work experience to meet the full scope of the position



Travel Requirement, Working Conditions and Physical Demands:

Travel requirement, such as:

* Ability to travel locally for activities such as meetings, classes, and workshops.

* Must be able to travel occasional by air as needed to attend training, conferences, and related activities.



Working Conditions, such as:

* General office environment. The work area is adequately lighted, heated, and ventilated.



Physical Demands, such as:

* Office environment where the employee may sit comfortably to do the work. Some walking, standing, bending, reaching, and carrying of light items such as papers, books, small parts; driving an automobile, etc. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.

* The work requires light physical effort with occasional lifting and/or moving of materials in the 10-30 pound range. Requires manual dexterity and ability to manipulate small objects. May require normal range of hearing and vision to operate machinery.

Required Skills

Must be eligible to work in the U.S.

IDEMIA is an equal opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex,

sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.
Required Experience.

Keywords: IDEMIA, Franklin , Administrative Assistant, Administration, Clerical , Franklin, Tennessee

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