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On-Site Large Scale Community Manager (Homeowners Association)

Company: Community Management Associates
Location: Franklin
Posted on: January 14, 2020

Job Description:

DescriptionMajor Tasks, Responsibilities and Key Accountabilities:--- Produce monthly managers report and agenda for the Board meetings. The board packet must be distributed at least 48 hours prior to the Board meeting.--- Work off and manage the monthly Action Item list.--- Handle all owner and resident requests for common element or association services.--- Inspect property for services needed. Prepare work lists and schedule repairs with contractor and or maintenance staff.--- Maintain maintenance work order system and tracking.--- Inspect property for covenant/declaration violations. Prepare and send written notification of violations to homeowners.--- Evaluate work performed by contractors per specified agreements.--- Attend all board of directors meetings and attend all hearings of the board of directors.--- Manage the contractor and visitor check-in book and community room rental forms. Make sure processes are being followed by all staff members.--- Supervise or manage the amenities reservations.--- Maintain individual owner files and obtain copies of leases from non-resident owners.--- Maintain on-site association administrative files.--- Coordinate mailings and notice distribution when needed.--- Type and photocopy documents and other materials as directed by managing agent.--- Be knowledgeable about governing documents and board policies and procedures.--- Perform other administrative and management duties as requested by managing agent and/or the board of directors.--- Communicate orally and in writing with owners, residents, volunteer leaders, and contractors.--- Maintain a positive, cordial, business-like relationship with owners, residents and contractors.--- Evaluate contractors work against agreed upon standards.--- Read and report on Association financials. This includes understanding various financial reports such as the balance sheet, income statement, budget and delinquency reports.--- Serve as liaison to the Board of Directors and the Communitys Attorney.--- Prepare the draft budget annually.--- Inspect property for maintenance and schedule repairs weekly.--- Work independently with little to no supervision when necessary.--- Work cooperatively and manage association staff members (concierge, tennis pro, maintenance personal, etc.)..


Keywords: Community Management Associates, Franklin , On-Site Large Scale Community Manager (Homeowners Association), Executive , Franklin, Tennessee

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