Executive Assistant, Legal

Company: Cke Restaurants Inc.
Location: Franklin
Posted on: May 3, 2021

Job Description:

Position SummaryThe Executive Administrative Assistant is responsible for providing administrative support to the department. This role reports primarily to the General Counsel of CKE and will be the primary contact for all levels within the Company as well as with franchisees, and related parties.Essential FunctionsMay perform any or all of the following duties:Prepares correspondence and documentsReview, track and distribute all incoming/outgoing paper and electronic correspondenceCoordinate travel, speaking engagements, conference calls and meetings (including Zoom, Teams and other forms) Opens, closes and maintains files and liaise with team members on file progressTracks and submits information related to association memberships, continuing education requirements, etc. Assist with administrative duties with respect to accounting, docketing, billing and preparation with Board meetingsResponsible for end-to-end billing and accrual processes, including management of outside vendors and vendor billing activities and management of electronic billing system Tracks against budget the legal spend related to litigation and other mattersAssembles and prepares information (including PowerPoint presentations) needed for meetings with Franchisees and other CKE DepartmentsMaintain and organize paper and electronic filesAssist with migration to contract management software. Position will serve as software administrator post migration Tracks and monitors assigned tasks and project deliverables to ensure consistent project goals and deadlines are metMaintains supervisor and/or department calendarsProcesses expense reports and audits accuracy of incurred expenses to corresponding receiptsAnswers, screens and directs incoming calls for department and distributes accordinglyPrepares or edits PowerPoint presentations and Excel spreadsheets as needed Demonstrates oral and written communication skills; communicates effectively and efficiently with various contacts (internal and external) Performs other duties and/or special projects as assigned in response to changing business conditions and/or requirements Must possess approximately three (3) to four (4) years of any combination of experience and/or education that demonstrates a commanding knowledge of performing an administrative support role, preferably in a legal departmentAA/AS Degree preferredMust have intermediate proficiency in Microsoft Office Suite Must have excellent written and oral communication skills, ability to communicate effectively with all levels of management both inside and outside of the companyMust be able to handle multiple projects simultaneously and accommodate shifting business prioritiesIndependent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or proceduresMust have strong work ethics and a high level of confidentiality to ensure proper handling of sensitive informationWORK ENVIRONMENTCorporate Office fast paced, high volume of activity and a deadline driven environmentPHYSICAL DEMANDSSitting for extended periods of time, using telephone, typing and/or operating a computer and/or mouseTravels as needed approximately zero (0)%by Jobble

Keywords: Cke Restaurants Inc., Franklin , Executive Assistant, Legal, Other , Franklin, Tennessee